Writing a reference for your headteacher

Understand what’s expected of you if you receive a reference request for your headteacher. Find out whether you need to write a reference, who should write it and what it should cover.

Last reviewed on 29 August 2025See updates
School types: AllSchool phases: AllRef: 3844
Contents
  1. Requirements
  2. How to write a reference and what to consider
  3. No requirement under GDPR to disclose references

Requirements

You're not always required to give a reference

You only have to give a reference if there's a written agreement with the headteacher to do so. 

All references must be fair and accurate. 

Find out more about the rights around references here.

The chair should write the headteacher's reference

As the chair works closely with the headteacher, they're best placed to comment on the headteacher's employment at your school.

Fred Birkett and the DfE explained this to us.

Answer any questions about capability

Academies and maintained schools must share written details about capability procedures that have happened in the past 2 years, if prospective employers request this information.

This information must include:

  • Why there was a capability procedure 
  • The length of the proceedings
  • What the outcome was 

This requirement is set out in the School Staffing (England) (Amendment) Regulations 2012, and paragraph 2.8 of the model funding agreement for academies. 

As a reference contains personal data, it's covered under the UK GDPR, so you'll need