Role of a company secretary

Find out about the company secretary's key tasks and responsibilities, and see examples of job descriptions.

Last reviewed on 22 February 2022
School types: All · School phases: All
Ref: 5044
Contents
  1. Role and responsibilities
  2. Common tasks for a company secretary in a MAT
  3. Examples of job descriptions

Role and responsibilities

As private limited companies, academy trusts can choose to have a company secretary, but it's not legally required.

Our associate expert Bill Dennison advised that it's good practice to have one. They're most common in multi-academy trusts (MATs), and normally the role covers the whole trust, since it's the trust that's a registered company and not the individual schools.

The role is a legal position (rather than an administrative appointment), with responsibility for making sure the company (the trust) fulfils its duties. If a clerk is appointed to undertake statutory administrative duties like circulating agendas or minutes, the company secretary retains legal responsibility for making sure these are fulfilled. Our associate expert Martin Owen explained this.

Eligibility

The company secretary can be a director of the company (i.e. a trustee), but cannot be:

  • The company’s auditor
  • An ‘undischarged bankrupt’ (unless they have permission from the court)

Company