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Last reviewed on 2 June 2017
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School types: All · School phases: Primary

Is there a template for reporting key information to governors? We worked with two of our associate education experts to develop a downloadable template for regular reports to governors of primary schools. It includes sections on staff, teaching and the progress and attainment of pupils.

Reporting to governors template: download

We worked with two of our associate education experts, David Roche and Gulshan Kayembe, to develop a KeyDoc template that primary schools can use to help them report key information to governors on a routine basis.

You can download the template via the link below:

Using the KeyDoc

Schools can use this template flexibly, adding or amending aspects to suit their circumstances and priorities.

For example, as primary schools have developed their own assessment systems they may need to adapt the 'Attainment and progress' section of the template to reflect this. 

Further approaches

Headteacher's annual report

A common way of reporting key school data to the governing body is through a headteacher's report. There are no regulations or central guidance on the format and content of a headteacher's report to governors.

Another of our articles relays guidance from local authorities on the headteacher's report, and links to examples from schools. It also includes a KeyDoc template for an annual report to governors.

Key performance indicators (KPIs)

Some schools have developed KPIs to give a snapshot of how well the school is performing ...

Some schools have developed KPIs to give a snapshot of how well the school is performing against important targets. One of our articles links to examples of KPIs from schools:

Finance report

We have developed a KeyDoc template that schools can use to report on finance to the governing body. You can find it in the following article from The Key, which also features examples of reports that schools have prepared for governors:


David Roche is a former headteacher currently working as an education consultant and school improvement partner.

Gulshan Kayembe is an independent consultant who has experience of inspecting schools. As a consultant, she provides mentoring for senior leaders and has worked as an external adviser on headteachers’ performance management.

This article was updated in response to a question from a governor of a medium-size urban primary school in the north west.

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