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Last reviewed on 9 March 2021
Ref: 32544
School types: All · School phases: All

As a governor, the personal data you send over email must be kept secure. Use a secure school email address to help you to meet the GDPR requirement to prevent a data breach and respond to subject access requests quickly.

This article is based on advice given to us by Paul Osborne, The Key's chief technology officer, and our associate education expert Karen Mitchell, who is an IT consultant.

We also used guidance given by the Information Commissioner's Office (ICO), including their 'Bring your own device' (BYOD) PDF – you can find this in the 'In more detail - ICO guidance' green box in the section on technical measures here.

Use a school email address

The General Data Protection Regulation (GDPR) does not specifically require governors to use a school email account when communicating on governing board matters.

However, the GDPR does mean you should be doing everything in your power to prevent a breach of personal data. This means the use of secure school email accounts by all governors is strongly advised.

Personal data is kept encrypted and secure, as you will have more control over

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