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Last reviewed on 18 February 2021
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School types: All · School phases: All

Find out how to ensure you're complying with the GDPR, and get guidance on how to store both electronic and paper documents so you can make sure they're secure.

How long to keep documents

There are no specific rules about how long to store governing board documents for, unless they contain personal data (more information on this below).

The Information and Records Management Society (IRMS) recommends retention periods on pages 66-71 of its toolkit for schools.

This toolkit isn't exhaustive, and there may be other governing board documents you want or need to store. It's up to you to decide how long to retain these for.

If your documents contain personal data

It's a legal requirement under the General Data Protection Regulation (GDPR) to store these documents for 'no longer than necessary'.

You'll need to work with your school or trust to determine what this means for the documents you hold.

How to store documents

Paper copies vs electronic copies

It's up to you to decide what format is most

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