UK GDPR: what governors and trustees need to do to be compliant

Your school or trust must make sure its data processing complies with data protection law under the UK GDPR. Here's what your board needs to do to make sure you and your school/trust are compliant, including a downloadable checklist to monitor compliance.

Last reviewed on 6 November 2023
School types: AllSchool phases: AllRef: 32393
Contents
  1. Download our checklist
  2. Your whole board needs to understand the law
  3. Ask senior leaders for evidence of compliance
  4. Review your own data processing procedures
  5. Governance professionals: review your understanding of best practice
  6. Add data protection to your risk register
  7. Scrutinise the appointment of the data protection officer
  8. Designate a data protection ‘champion’
  9. Decide how you'll monitor UK GDPR compliance
  10. Local governing bodies in MATs: check your trust is compliant

The UK adopted the EU’s General Data Protection Regulation (GDPR) in 2018, but since the UK's withdrawal from the EU it has used its own version, known as the UK GDPR.

The UK GDPR works with the Data Protection Act 2018 (DPA 2018) to form the UK's data protection framework. Find out more in our summary of the UK GDPR.

As governors and trustees, you're ultimately responsible for data protection, and this article will help you make sure that you and your school/trust are compliant. It draws together advice from the Information Commissioner's Office (ICO) and 4 of our associate experts: Caroline Collins, Brendan Hollyer, Graeme Hornsby and Leon Ward.

Download our checklist

We've condensed the actions in this article into a checklist that your governing board can tick off: 

Download: UK GDPR compliance checklist for governors and trustees DOCX, 533.2 KB

This is because you have collective responsibility for

The Key has taken great care in publishing this article. However, some of the article's content and information may come from or link to third party sources whose quality, relevance, accuracy, completeness, currency and reliability we do not guarantee. Accordingly, we will not be held liable for any use of or reliance placed on this article's content or the links or downloads it provides. This article may contain information sourced from public sector bodies and licensed under the Open Government Licence v3.0.