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How to clerk a panel hearing

Be clear how to co-ordinate a panel hearing in a fair and transparent way. Download our list of statutory deadlines for suspensions, exclusions and admissions panels to help you stay organised.

Last reviewed on 25 September 2024See updates
School types: All•School phases: All•Ref: 38268
Contents
  1. Types of panel hearings and your role in them
  2. Prepare for the panel meeting
  3. Treat all witnesses equally and with respect 
  4. During the meeting
  5. After the meeting: communicate the panel's decision
Downloads
Download: list of statutory deadlines for governor panels
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Types of panel hearings and your role in them

You may be asked to clerk different types of governor panels. These are mainly set up on an ad-hoc basis to hear appeals related to matters such as:

  • Suspensions and exclusions 
  • Parent/carer complaints
  • Staff pay 
  • Staff discipline or grievances 
  • Admissions

Your role is to co-ordinate the panel, which usually involves: 

  • Identifying who needs to be involved and who can't be on the panel (this'll depend on the type of panel)
  • Preparing a document pack ahead of the meeting and sending it to all parties involved
  • Arranging a meeting time and making sure it's in line with any statutory timeframes (see the 'Prepare for the panel meeting' section below)
  • Preparing the agenda
  • Setting up the room that the meeting will be held in
  • Taking minutes during the meeting
  • Offering procedural advice to the attendees 
  • Informing participants of the outcome of the hearing

Prepare for the panel meeting

This is important, as you may

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