How to clerk a finance committee meeting

Be clear on what to do before, during and after a finance committee meeting to make sure it runs smoothly.

Last reviewed on 9 February 2023
School types: AllSchool phases: AllRef: 36677
  1. Prepare for the meeting
  2. During the meeting: recording information
  3. After the meeting: send out the minutes

If you're clerking this meeting remotely, get up to speed on how to hold virtual meetings.

You can create committees on GovernorHub to easily manage and track them.

Prepare for the meeting

Brush up on unfamiliar terms and documents

Finance can seem a bit like alphabet soup with so many acronyms and unusual phrases, e.g. 'virement' and the 'GAG'.

While you don't need to understand all the detail, you should know what key terms mean so you can interpret them correctly in your minutes. 

Use our handy glossary of financial terms to get up to speed. 

You should also know the purpose of any unfamiliar finance documents and how they support effective governance – this will make it easier for you to keep up. Read our model role description to be clear on what you're expected to know.

About 3 weeks before the meeting, contact the SBM/CFO to clarify any agenda items you're not clear about. This should

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