Your role in school improvement planning

Thanks to Fred Birkett, Harry James, Mark Trusson, Keith Clover and Ian Preston, our associate governance experts, for help writing this article. 

Flowchart: governors' role in school improvement through the year

What's a SIP?

Your school improvement plan (SIP) is a document that sets out all the actions that'll drive your school's improvement against your school's objectives over time - usually for the next academic year. It should focus on those significant strategic challenges facing your school. It's also referred to as a strategic plan or a school development plan.

Your headteacher and the SLT will draft the actual document.

Use it as a way of holding your school leaders to account. It's meant to be a practical tool for driving improvement and advancing your school's long-term strategy.

You can read more about the purpose and structure of SIPs in section 2.1 of the Governance Handbook.

How does my school's strategy relate to the SIP?

Your role in school improvement planning starts before the SIP is drafted. It starts with setting a strategy for the school, one the governing board's 3 core functions. The strategy should set out where you want to be as a school in 3-5 years and provide a robust framework for:

• Setting priorities
• Creating accountability
• Monitoring progress

The objectives in the SIP should align with the school's strategy.

What role do I have in its creation and when is it done?

You should set the high-level objectives - usually in the summer term

As the strategic leaders of the school, it's your role to move the school forward in a way that aligns with your vision and strategy. That's why you should tell the SLT where you expect them to be and when - i.e. the high-level objectives.

Have a meeting with the SLT (usually before the end of the academic year) to discuss school information and data that'll feed into these objectives, such as:

• Pupil performance data
• Financial data
• Results of staff, parent and pupil surveys
• Previous SIPs and their outcomes
• The self-evaluation form (SEF)
• Your last Ofsted inspection report

This meeting should determine those key areas for improvement and the objectives to set for the next year. 

Headteacher and SLT draft the actual SIP document - they usually present this to your board in the autumn term

The draft SIP explains how the headteacher and SLT intend to achieve the objectives - i.e. the actions they'll take and those responsible for each. 

Setting the objectives yourselves will also empower your headteacher to deliver real improvement. If you let the leaders tell you how they want to lead, you can't effectively hold them to account. 

What's in it?

SIPs will differ from school to school, but many include:

Do I have to approve it?

Yes, you should.

Oddly enough, there's no formal requirement for the governing board to approve the SIP, though the Department for Education (DfE) has confirmed that this should be a key part of your strategic function.

For more on that process, read this article.

How do I monitor it?

Effective governing boards:

• Link teams of staff and governors to each priority in the SIP
• Have ‘monitoring progress’ as a regular item on committee meeting agendas
• Have ‘review of the SIP' as a standing agenda item for committees, the full governing board or both
• Receive reports from the headteacher and staff on progress towards priorities in the SIP
• Delegate specific responsibilities for monitoring and evaluating the work of the school to working groups and individual governors, aligning this with the school’s improvement priorities
• Ask for more information where it's needed; for example, before agreeing to a proposal presented by senior leaders

Read this article on monitoring progress for a deeper understanding of the process. 

This is according to Ofsted's report on effective school governance (see pages 6 and 8 to 9).

Examples of SIPs

Community primary school, Haringey

Risley Avenue Primary School's SIP sets out its key priorities for the academic year 2018-19 from page 13.

Each of the priorities has its own strategic plan. The plan has columns under the titles 'where we are now' and 'where do we want to be'. Each of these columns has a section about the role of governors presently, and how this will be developed.

Secondary academy, Suffolk

East Bergholt High School has published its school development plan. The school identifies it as a 'live' document which is amended throughout the year. 

Each area for improvement sets out objectives which are linked to key tasks. Success criteria and resources needed are clearly identified. 

It also explains that progress will be reported to governors via school visits.