How to manage complaints: checklist and guidance

You may be called on to manage a complaint if it's about your headteacher or CEO. Be clear on how to investigate, and download our checklist to help you carry out a formal investigation.

Last reviewed on 18 May 2026
Ref: 46416
Contents
  1. Get external support, if appropriate
  2. Check your complaints procedure
  3. First, try to resolve concerns informally
  4. Formal complaints should have 2 stages
  5. How to carry out an investigation
  6. Your role in the panel (appeal) hearing
  7. The complaint can be referred to the DfE
  8. Keep records of complaints
  9. Responding to persistent and group complaints  

If you're tasked with managing a complaint about your headteacher, read on to find out how to carry out an effective investigation. If you've been appointed to a panel to hear a complaint, our article on complaints panels will be more useful.

Get external support, if appropriate

Depending on the nature of the complaint, it may be a good idea to seek advice from outside of your school at the earliest possible stage, to make sure you handle it properly. 

It's good practice to get support for complaints that:

  • Are complex
  • Are sensitive
  • Require specialist or technical knowledge 
  • Might lead to disciplinary procedures against staff

Consider whether you should contact:

If the police are involved: you should first seek guidance and consult with the police and legal services as appropriate, before beginning your investigation. This is to