Last reviewed on 1 March 2023
School types: All · School phases: All
Ref: 42194

There are no rules on when you should call an extraordinary meeting of your board. See examples of when other schools and trusts have needed this type of meeting and be clear on the process for convening one, so you can meet your requirements.

What is an 'extraordinary meeting'?

It's a meeting convened outside the normal schedule. You can hold one if you need to discuss urgent issues that can't wait until the next scheduled meeting. 

In an extraordinary meeting, you follow the same procedures, such as recording attendance and taking the minutes, as you do in normal meetings.

This was explained to us by the school governance unit at the Department for Education (DfE).

If you're the chair, you also have the power to act on your board's behalf if you need to act urgently and the board can't meet (either in-person or virtually). Find out more about 'chair's action'.

There's nothing to dictate when you should call extraordinary meetings

Raysfield Primary School held an extraordinary meeting on 4 May 2022 to discuss: The price difference of 2 competing suppliers for work on its sensory room and whether it'd be value for money The performance