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Voluntary funds: what can they be used for?

Read guidance from The Charity Commission and our education experts on using voluntary funds. See examples of how schools use their funds, including cases where the school is registered as a charitable organisation.

Last reviewed on 15 October 2026
School types: All•School phases: All•Ref: 45543
Contents
  1. What are voluntary funds?
  2. What can the funds be used for?
  3. What's the governing board's role?
  4. How should the funds be managed?
  5. Rules for AP academies and pupil referral units
  6. Advice for schools with charitable status
  7. Converting to academy status: what happens to the fund?
  8. Schools with registered funds: examples
  9. Use of the voluntary fund: example

What are voluntary funds?

Voluntary funds are non-public money raised by or given to your school outside of its government funding. This could come from, for example, donations, fundraising events, parental contributions for school trips and uniform sales.

Non-public funds might be called something else in your school, such as:

  • Private funds
  • School funds
  • Unofficial funds
  • Governors’ funds

For ease, we’re using ‘voluntary funds’ in this article.

What can the funds be used for?

There's no central rule on spending voluntary funds, but any spend from any type of school should be defendable and proper.

For example, spending voluntary funds on a staff party should only be done if the money has been specifically raised for this reason. However, you could legitimately use general

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