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Agendas for governors' meetings: examples

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Last updated on 17 March 2017
School types: All · School phases: All
In-depth article
Are there examples of agendas for school governors' meetings? We highlight sample agendas from local authorities, and link to agendas used by governors in maintained schools and academies. We also link to further guidance on planning the governing body's annual work cycle.

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Contents

  1. 1 Templates and models
  2. 2 Examples from schools 
  3. 3 Work schedule planning

Article features

  • 7 external links

Templates and models

Lambeth School Services

Lambeth School Services has a model governing board agenda for its schools for the summer term 2017. It says that it:

... is designed to support the work of the governing board, but is intended only as a guide ...

The agenda items are set out under the following headings:

  • Standard items
  • School performance, self-evaluation and statutory responsibilities
  • Consultation, advice and statutory responsibilities 
  • Governing board training and development
  • Any other business
  • School's confidential section

London Borough of Ealing

The London Borough of Ealing has a clerks' information pack for its schools that features a model agenda layout on pages 20-21. Items on the agenda are listed under six headings:

Clerks may wish to discuss with the chair of governors how to deal with the 'any other business' item

  • Standard items (such as apologies, declaration of personal interests, membership/constitution)
  • School items (such as minutes of the last meeting, committee reports, headteacher's report)
  • Reports/data
  • Finance items
  • Governor items (such as training and visits)
  • Other standard items (such as the date and time of the next meeting)

Pages 22-23 of the handbook suggest further standard and termly agenda items.

Page 25 notes that clerks may wish to discuss with the chair of governors how to deal with the 'any other business' (AOB) item on the agenda. It says that some schools limit the number of items that can be included, and others ask for items to be submitted in advance of the meeting.

Barnsley Council 

Barnsley Council suggested agendas for its schools' governing bodies for autumn 2016. There are separate examples for maintained schools and academies. The agenda for maintained schools includes:

  • Election of chair and vice chair 
  • Committees of the governing body
  • Headteacher's report and additional school items
  • Governor development update 
  • School finance

 

Examples from schools 

Community primary school in Essex 

High Ongar Primary School in Essex has published the agenda for its spring term governing board meeting in March 2017. Items include:

  • Headteacher's report
  • School development plan 
  • 2017/18 budget plan 
  • Single central record
  • Policy reviews
  • Governor monitoring, development and training 

MAT board

The board of Congleton Multi-Academy Trust (CMAT) has published the agenda for a meeting in December 2016. The standing items on the meeting's agenda are:

  • CMAT financial position
  • Audit committee update
  • Policy development

Local governing board

Brentwood County High School is part of the Brentwood Community Academies Trust.

The agenda for its local governing board is set out in a table with eight columns. You can see a part of it below:

brentwood hs agenda 3.PNG

The governing body also discussed:

  • The governors' monitoring plan for the term
  • A compliance review of the school website
  • A governor development session on the pupil premium 

Agendas for an annual general meeting (AGM)

Gov article answers

Another article from The Key looks at who should attend an academy trust's AGM, and what the AGM agenda should include.

Work schedule planning

The Key has several articles that might help you to plan your governing body's work schedule.

One article relays advice from one of our associate education experts on making challenge a focus of governors' meetings. It includes tips such as:

  • Identify key objectives as part of school development planning
  • Ask evidence-based questions and record any action points in the next agenda

Another of our articles features our governors’ year planner KeyDoc. The planner includes key tasks for governors and important dates for schools and the governing body.

We also have a KeyDoc template for a governors' monitoring schedule, which we created with another of our associate education experts. It includes columns for you to record information on each:

  • Area to be monitored
  • Focus and school activity
  • Identified impact of governor monitoring or activity

This article was updated in response to feedback from the chair of governors of a medium-size urban primary school in the east of England.

The Key has taken great care in publishing this article. However, some of the article's content and information may come from or link to third party sources whose quality, relevance, accuracy, completeness, currency and reliability we do not guarantee. Accordingly, we will not be held liable for any use of or reliance placed on this article's content or the links or downloads it provides. This article may contain information sourced from public sector bodies and licensed under the Open Government Licence.