Minutes checklist for chairs and headteachers

Use our list to check over the minutes from meetings. Make sure you feel confident that nothing has been missed or misinterpreted before you approve them.

Last reviewed on 31 May 2024
School types: AllSchool phases: AllRef: 34997

After a governing board or committee meeting, your governance professional/clerk will send you the minutes for initial approval.

Use this checklist to make sure the minutes are detailed and accurately represent the meeting. 

Download: minutes checklist for chairs and headteachers DOCX, 523.3 KB
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If you spot an error or have any comments or feedback, let your governance professional know. They'll either:

  • Make any minor amendments before sending the minutes to all governors who attended
  • Note down any proposed significant changes for discussion and approval at the next governing board meeting 

Read more about the process of amending and approving draft meeting minutes.

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