Virtual meetings: your complete guide

Last reviewed on 8 February 2022
School types: All · School phases: All
Ref: 40402

Learn how to run your virtual meetings effectively with our one-stop shop for chairs and clerks.

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Contents

  1. 1. Prepare for the meeting
  2. 2. At the start of the meeting
  3. 3. During the meeting
  4. 4. After the meeting

1. Prepare for the meeting

Send out the papers in time
 
Make sure you know:
  1. The date that papers need to be sent out on
  2. Which papers need to go out with the meeting pack (either a paper or electronic version), who is providing them, and which papers link to which agenda item
Remember, attendees must receive any papers at least '7 clear days' before a scheduled meeting (this applies whether you're in a maintained school or an academy – see article 111 of the DfE's model articles, but double check your own).
 
Read the papers yourself
 
Familiarise yourself with what’s going to be covered, so you'll be less likely to need clarification during the meeting. This will help keep the meeting short.
 
Make sure you know if there's going to be a vote and how you'll arrange it 

Double check if your local authority (LA) or trust has any rules on

Also in this topic: Procedures
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