Virtual meetings: your complete guide

Learn how to run your virtual meetings effectively with our one-stop shop for chairs and clerks.

Last reviewed on 26 September 2023
Ref: 40402
Contents
  1. 1. Prepare for the meeting
  2. 2. At the start of the meeting
  3. 3. During the meeting
  4. 4. After the meeting

You're free to decide if, and how, governors can attend meetings remotely, via phone or video conference. The DfE told us this. 

You can also consider if a blended approach of face-to-face and virtual meetings will work for your board (as per section 3.2, point 12 of the Governance Handbook).

1. Prepare for the meeting

The points in this section will be handled by either the chair or the clerk – check to see if it's you.

Make sure everyone can attend remotely and use the platform

Have access to a decent internet connection (if they don’t, give them the option to dial in by phone, or ask if there’s anything you can do to help) Test their connection and access to the platform by doing a quick test run with you Keep your meetings secure by enabling any security features Make sure you’ve enabled security features for the platform you're using – ask an IT

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