Extraordinary meetings of the governing board

There are no rules on when you should call an extraordinary meeting. See examples of when other schools have needed this type of meeting and be clear on the process for convening one, so you can meet your requirements.

Last reviewed on 8 March 2022
School types: All · School phases: All
Ref: 4425
  1. What is an 'extraordinary meeting'?
  2. Reasons for calling one
  3. Process for calling one
  4. LGBs: check your scheme of delegation first

What is an 'extraordinary meeting'?

It's a meeting convened outside the normal schedule. You can hold one if you need to discuss urgent issues that can't wait until the next scheduled meeting. 

In an extraordinary meeting, you follow the same procedures, such as recording attendance and taking the minutes, as you do in normal meetings.

This was explained to us by the school governance unit at the Department for Education (DfE).

If you're the chair, you also have the power to act on your board's behalf if you need to act urgently and the board can't meet (either in-person or virtually). Find out more about 'chair's action' here.

Reasons for calling one

There's nothing to dictate when you should call extraordinary meetings.

Bolton Impact Trust held an extraordinary meeting on 10 March 2021 to discuss the formal consultation for a restructure. You can view the minutes under 'extraordinary meetings' here Exminster