How to manage confidentiality on your governing board

You have a duty to maintain confidentiality in your role as governor. Here’s how you and your board can make sure all governors are on the same page, and what you should do if someone breaches confidentiality.

Last reviewed on 15 March 2021
School types: All · School phases: All
Ref: 3395
  1. Decide what should be confidential
  2. Set expectations in your code of conduct
  3. How to manage a breach in confidentiality
  4. Making sure governors who resign maintain confidentiality

Decide what should be confidential

You and your governing board should decide what information is considered confidential from board and committee meetings. Everyone on the board should maintain confidentiality on these matters.  

For example, this will include:

  • Confidential items addressed in meetings and not made available to the public, especially in matters relating to individual members of staff, pupils or parents
  • Details of how individuals contribute to meetings and how they vote 

You can read more on when to make minutes confidential in another article.

If you need to restrict any information, you could use GovernorHub, to lock documents and restrict the visibility of folders

Set expectations in your code of conduct

Set clear expectations of a governor's role and their behaviour in a code of conduct Include a statement on confidentiality within the code, and make sure that it sets expectations to maintain confidentiality even after leaving office Agree to the code at the