How to clerk a panel hearing

Be clear how to co-ordinate a panel hearing in a fair and transparent way. Download our list of statutory deadlines for suspensions, exclusions and admissions panels to help you stay organised.

updated on 11 September 2023
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School types: All · School phases: All
Ref: 38268
  1. Types of panel hearings and your role in them
  2. Prepare for the panel meeting
  3. Treat all witnesses equally and with respect 
  4. During the meeting
  5. After the meeting: communicate the panel's decision

Types of panel hearings and your role in them

You may be asked to clerk different types of governor panels. These are mainly set up on an ad-hoc basis to hear appeals related to matters such as:

  • Suspensions and exclusions (for example, if parents are unhappy with the school's decision to suspend or permanently exclude their child)
  • Parent complaints
  • Staff pay 
  • Staff discipline or grievances 
  • Admissions

Your role is to co-ordinate the panel, which usually involves: 

  • Identifying who needs to be involved and who can't be on the panel (this'll depend on the type of panel)
  • Preparing a document pack ahead of the meeting and sending it to all parties involved
  • Arranging a meeting time and making sure it's in line with any statutory timeframes (see the 'Prepare for the panel meeting' section below)
  • Preparing the agenda
  • Setting up the room that the meeting will be held in 
  • Informing participants of the outcome of the hearing

Build your background knowledge about the specific type of hearing you'll be