Data protection: model privacy notices

Use our model privacy notices to keep yours up to date with the latest regulations and guidance. They'll save you time and help your school or trust stay compliant with this complex area.

Last reviewed on 4 August 2023
Ref: 38435
Statutory/mandatory for:
Maintained schools
Academies
Free schools
Independent schools
Sixth-form colleges
Pupil referral units
Non-maintained special schools
Contents
  1. Download our model privacy notices 
  2. How to issue your privacy notices

This page is for maintained schools and single academy trusts (SATs). If you're in a multi-academy trust (MAT), click on the 'multi-academy trust' tab above.

Download our model privacy notices 

Under the UK General Data Protection Regulation (UK GDPR), your school is required to provide certain information to data subjects, typically through a privacy notice. Some schools refer to this document as a 'fair processing notice' instead.

The models below cover all of the groups of people your school is most likely to hold personal data for. If you hold data on any other groups, choose the most applicable notice and adapt it accordingly. 

Download: model privacy notice - governors trustees volunteers DOC, 259.0 KB
Download: model privacy notice - parents and carers - use of their child's data DOC, 269.0 KB
Download: model privacy notice - parents and carers - use of their own data DOC, 259.5 KB
Download: model privacy notice - pupils DOC, 260.0 KB
Download: model privacy notice - school workforce DOC, 256.5 KB

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