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updated on 18 November 2020
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Find out what your role is in making sure your school website complies with publishing requirements. Use our checklists if you want to dig deeper to check your school or trust website is compliant.

Updates to this article

17 November 2020: we updated the school website checklists in this article to reflect the latest guidance on what maintained schools and academies need to publish online - these updates are outlined below each checklist.

9 September 2020: we updated the checklist for maintained schools to include new requirements that come into force on 1 January 2021. From this date, your school will need to have published on its website: 

  • The number of individuals (if any) in your school earning over £100k, in £10k bandings
  • link to your school’s dedicated page on the ‘schools financial benchmarking’ website

How to monitor the website 

Your role is strategic - hold senior leaders to account

You should ask your headteacher and senior leaders questions about the upkeep of the website.

For example, ask:

  • How often is the school website updated?
  • When was it last updated? For example, some requirements need to be updated each year - is this done? 
  • Who is responsible for updating the website? 
  • Does the website comply with publishing requirements? How do you know? 

There's also additional information about your governing board that you must publish. 

Delegate operational responsibility for updating the website 

Although you're ultimately responsible for publishing information on the school website, you should give operational responsibility of publishing and maintaining the website to your senior leadership team because they're better placed to do this. Phil Preston, one of our associate education experts, explained this to us.

Use our checklist as a last resort

Give the relevant checklist to the member of staff who has delegated responsibility for maintaining the website.

If you aren't satisfied yet with the answers you get from your headteacher or senior leaders, you can use the checklist yourself to see if your school website complies. If it doesn't, raise this with your headteacher.

Checklist for maintained schools

This checklist summarises the information maintained schools must publish on their websites.

Significant updates to this checklist on 18 November 2020 

We've updated the checklist to clarify that: 

  • If your school doesn't maintain its own website, they're still required to publish all relevant information in the checklist online (see the checklist for more on this)
  • Your school must publish their timetable for organising and hearing admission appeals by 28 February each year
  • Your school can report on last year's pupil premium at the end of this financial (instead of academic) year, as long as they cover the whole period since September 2019 
  • As 2019/20 exam and assessment results weren't published as performance measures, your school must continue to publish their 2018/19 measures (making it clear that these aren't current) 
  • If your school has a sixth form, you must publish certain KS5 performance measures on your website from your school's performance tables webpage (no longer just a link to this webpage)
  • This year (2020/21) is the last year in which your school must publish information on the year 7 catch-up premium 
  • Your school should publish how you'll spend and assess the impact of your coronavirus: catch-up premium
  • Your school's published approach to the curriculum should also include how they're complying with their duties in the Equality Act 2010 and the Special Educational Needs and Disability Regulations 2014 about making the curriculum accessible for pupils with SEND

We've also included guidance on how your school can demonstrate compliance with the public sector equality duty.

Checklist for academies 

This checklist summarises the information academies, including free schools, are usually required to publish on their websites. Check your funding agreement to find out exactly what you're required to publish online.

If you're part of a multi-academy trust (MAT), your trust will likely publish some of this information on your behalf, as we explain below.

Significant updates to this checklist on 18 November 2020

We've updated the checklist to clarify that: 

  • You can report on last year's pupil premium at the end of this financial (instead of academic) year, as long as you cover the whole period since September 2019 
  • As 2019/20 exam and assessment results weren't published as performance measures, you must continue to publish your 2018/19 measures (making it clear that these aren't current) 
  • If you have a sixth form, you should publish certain KS5 performance measures on your website from your school's performance tables webpage (no longer just a link to this webpage)
  • This year (2020/21) is the last year in which you must publish information on the year 7 catch-up premium 
  • You should publish how you'll spend and assess the impact of your coronavirus catch-up premium
  • Your published approach to the curriculum should also include how you're complying with your duties in the Equality Act 2010 and the Special Educational Needs and Disability Regulations 2014 about making the curriculum accessible for pupils with SEND

We've also included guidance on how you can demonstrate compliance with the public sector equality duty. 

Checklist for multi-academy trusts (MATs)

In addition to the information that academies will usually publish, there are certain things that MATs must publish at trust level about your trust as a whole. This checklist summarises those requirements.

You should have a separate website

Although it's not technically a statutory requirement, we recommend that your trust has its own website, in addition to individual websites for each of your schools. It will allow you to make the information you're required to publish at a trust level easily accessible for interest parties, such as parents.

For example, each academy website could host school-related documents, including:

  • School policies, such as those related to behaviour, safeguarding, special educational needs and the curriculum 
  • Spending reports, such as those relating to the pupil premium, PE and sport premium or year 7 catch-up premium
  • Information about the local governing body

The trust's website would then publish documents relating to the overall trust, for example:

  • The overall scheme of delegation
  • Information on the MAT trustees
  • Annual reports and accounts
  • Articles of association and funding agreement

These trust-related documents could still be linked to from the schools' websites, but wouldn't necessarily need to be hosted on them.

One of our associate experts, Brendan Hollyer, explained this to us.

Sources

Phil Preston is an education consultant and experienced practitioner in new schools provision, school organisation and development planning, capital strategy and governor development.

Brendan Hollyer is the vice-chair of governors at a primary school and an all-through special school. He has been a national leader of governance since 2014 and provides training and support to schools in the south east. Brendan has also worked as the director of conversions and governance for a multi-academy trust.

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